Office workers use an average of 10,000 sheets of copy paper every year, per person. For any business, this means higher costs and, in a world with more efficient digital alternatives, less productivity.
Paperwork has been and still is, a fundamental part of running any business. However, it’s safe to say that a paper trail is harder to organize and follow than a digital option. When you start to replace the former with the latter, wondrous quality of life changes take place.
It’s hard to say no to a system with the potential to save money, reduce time spent on certain tasks, and provide detailed information on the spot for any given industry. These are just a few of the fleet management software benefits that come along for the ride.
Take a look at how this digital alternative can make vehicle, product delivery, and driver management less of a hassle, and more of a relaxed endeavor.
Simplify Expenditures
You have to spend money to make money, and your fleet is no exception. Each vehicle comes with a long list of upkeep, fuel, and service costs. Organizing this information into folders is beyond tedious.
Fleet management software can simplify the entire process. You’ll have to enter each vehicle into the database, but the long-term benefits are incredible.
After the initial setup, you can look up any unit in your fleet and check its status. This includes travel distance, expenditures on fuel, and any other bills paid for each vehicle.
Maintenance Records
Of course, adding fleet information to the database goes beyond tracking expenses. Replacing parts involves more than money. You need serial numbers, specific names, and which vehicles are involved.
Accessing everything digitally makes it easier to see how many vehicles are in need of parts, and which ones you need to buy. This makes maintenance a breeze.
All Your Data in One Place
While somewhere in the same ballpark as previous examples, this one is still worth mentioning.
Instead of picking up the phone and reaching out to another department for an update on a routine checkup, type in the vehicle’s ID number. All the information surrounding the unit pops into view.
This is a time-saver but also, more than anything, an extremely convenient way of keeping everyone on the same page. Paying for a cloud service host takes this to another level. Any changes are saved immediately, so updates are in real-time.
Facilitate Driver Interaction
If all the information regarding your fleet is in one place, then so are your drivers. This means more effective communication between them and managers, along with technicians and other personnel.
It also makes it easier for drivers to reach out and advise regarding any safety concerns, an essential factor for any fleet manager.
Fleet Management Software is a Must
Skipping the paperwork on fleet management has too many benefits to disregard. It’s easy in both concept and execution.
This alternative is fantastic for keeping tabs on expenditures, improving communication between teams, and providing easy access to an entire fleet’s information. If you don’t have fleet management software, you need it.
Another thing your fleet can benefit from is becoming more eco-friendly. Check out our article on eco-friendly shipping today!
